Note: This article is for the benefit of New South Wales schools only.
The Hero Billing system is created for the sole purpose of billing students for events, activities and contributions and for processing the payments made against these. It is envisaged that a school will also integrate with the Department of Education for the processing of budgeting and financial management.
To access the Billing features area in Hero a person will need administration access.
ACCOUNTING PACKAGE POSTING
As the Billing Module is a feeder into the NSW Department of Education system, it has been designed to meet stringent specification requirements thus enabling streamlined integration processes.
AUDIT TRAIL
To assist in the financial protection of both the school and staff, transaction processing has, where possible been designed in such a way as to produce an audit trail. This can result in some processes being more complex but more secure.
HERO BILLING TERMINOLOGY
Understanding the TERMINOLOGY in Hero Billing will assist you with understanding the concepts and Helpdesk articles.
- Fee Category - The link to the Department of Education GL codes
- Cost Centre - The Department Cost Centre to which associate transactions will be applied to
- Internal Orders - The user-friendly lower level category that links directly back to the Fee Category via the Funding Code
- Fee Mappings - The particular event, activity or contribution that the student is being billed for e.g Basketball Subs
- Line Item - The individual student fee created for the event, activity or contribution e.g. Joe Bloggs - Basketball Subs - $40
- Payment - The amount applied against an individual student invoice to reduce the amount outstanding
- Adjustment - A non-payment entry applied against an individual student invoice to reduce the amount outstanding i.e. Void, Write Off, Discount
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