School Dates integrates with the daily roll, so must be accurate. If a roll is not to be taken on a particular day (i.e. teacher only days), then the school must be closed to prevent teachers taking the roll and to ensure accurate attendance data.
School Dates can be set up and maintained by a Site Administrator.
Video Tutorial: Setting Term Dates
TO OPEN OR CLOSE A SCHOOL DAY
1. Navigate to the Administration menu. If you have a wide-screen device this will already be visible on the left-hand side of your screen. If not, click on the Administration menu icon at the top left-hand side of your screen.
2. Under the heading Options click on School Dates.
The top left of the screen contains the colour keys.
- Term = the colour displayed for each term
- Status = the open/close status colour. The cell and border colours show whether the school is open, closed, open AM/closed PM or open PM/closed AM. A fully coloured cell represents open, no cell colour represents closed. 1/2 cell colour represents open 1/2 day.
3. Locate the date in the calendar.
4. Click the date multiple times until the border changes to the colour that matches the status key you require e.g.
- 4th is Open
- 6th is Closed
- 12th is Open in the morning but Closed in the afternoon
- 1st is Open in the afternoon but Closed in the morning
TO SET TERM DATES
At the top right of your screen you will find your maintenance buttons. These MUST be followed in sequence.
1. Click EDIT TERM BOUNDARIES.
2. Select the Term you wish to edit. You can use the up/down arrows to change the term number. Click off the field to save the term.
3. Click the First Day of that term, followed by the Last Day of that term.
Note: Both must be clicked even if they are not changing from a previous setting.
4. Click SAVE TERM BOUNDARIES.
5. Repeat for each term.
SET UP ALTERNATIVE ASSESSMENT TIMEFRAMES
Note: If your school is using alternative assessment timeframes you will need to set these up for next year. This article will guide you through the process.
Setting an Alternative Assessment Timeframe
Note: The following section relates to schools in New South Wales only
RECORDING THE REASON FOR A CLOSED DAY
The NSW Department of Education require an uploaded record of all school days, including those that are closed for staff days or for special circumstances (e.g. strike)
1. When a day (within the term boundaries) is closed it is necessary to enter a reason. Click REPORT HOLIDAYS to enter or update a reason. This button will be RED if some holidays have no reason entered.
2. Each closed day will be displayed with the reasons entered and the year levels affected by the closure. Enter or edit the Reason and select ALL from the dropdown list. Further development is still to be timetabled for partial closures.
3. Click SAVE to update.
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