NZ and International Schools - Generating Bi-Annual Reports On Demand for the Whole School

Note to New Zealand Schools: Bi-Annual Report PDFs are not intended to meet the Ministry of Education (MoE) parent reporting changes required for 2026. Reporting to parents for 2026 is currently under development; these bi-annual reports are provided as an on-demand way to print existing report content to PDF, and the structure, formatting, and information included are based on your school’s settings at the time of generation.

A student's online progress summary page is a summary of all the learning content from the start of the year up to the current date. Schools can decide which pages' content will appear on this summary by making the page visible on the student report page - see Editing Page Settings

Bi-Annual Reports are printable reports that schools are able to download and save/print. These are generated automatically by Hero twice a year but school Hero Administrators can also generate reports for other timeframes, on-demand for the whole school. 

Report snapshots use the online report page settings of the school at the time the report was generated, and can be downloaded for individual students or for the whole school.

GENERATING ON-DEMAND BI-ANNUAL REPORTS FOR THE WHOLE SCHOOL

1. Navigate to Bi-annual Reports in the Administration Menu

2. Select the required timeframe by either choosing a term based timeframe for the current year, or entering the start and end date for the report period you require.  You can type in the dates or click the calendar button to select dates. Click RESET to remove dates.

3. Click GENERATE NOW

4. You will see a progress bar, indicating the progress of report generation. Depending on the size of the reports, this process can take some time. You are safe to leave this screen as the reports generate - the process will continue until complete.

Note: If the process completely stalls for a long period of time, you will need to refresh your browser window and start again.

Note: If an error occurs during the generation of the reports, meaning one or more is not created fully, you will see a red ! alert icon. Click the refresh button below to re-generate the reports for this period. 

DOWNLOADING BI-ANNUAL REPORTS FOR THE WHOLE SCHOOL

1. Refresh the screen to ensure that you have the latest PDFs available. You will see a list of any available reports, including the specific dates of the report period and the date that the reports were generated on. The report content will reflect the settings of your Hero site on the date that the reports were generated. 

2. Click the Filing Cabinet icon next to the reports that you would like to download. 

3. Your reports will download in a zip file. To open, print or store the reports, use your browser options.

4. On-Demand Bi-Annual Reports are stored in this area, and on the individual students' records (see NZ and International Schools - Downloading Bi-Annual Reports for Individual Students)