Deleting Outcomes that have been Attributed to a Student

In the process of customising the outcomes you want staff and students to use, there may be some outcomes you wish to delete. Generally, this is a simple process. A software administrator can navigate to Administration> Curriculum> Subject and click the rubbish bin icon next to the outcome they wish to remove. However, if the outcome has already been set for a student, the Hero software will prevent you from removing it and you will see this error message:

To overcome this you can follow these steps below. 

Note: if your outcomes are set to generate Best Fit Levels, you need to turn this off, make the required deletions and then turn it back on again. Deleting outcome states may have an impact on the Best Fit explanation in the Progress Changelog for previously set Best Fits.

DELETING AN OUTCOME THAT HAS ALREADY BEEN USED

1. Navigate to the Administration menu. If you have a wide-screen device this will already be visible on the left-hand side of your screen. If not, click on the Administration menu icon at the top left-hand side of your screen.

 

2. Under the heading Site Setup select Curriculum

3. Select the category

4. Click on the subject you wish to edit

5. Click on the pencil icon next to the outcome you wish to delete 

6. This will open the edit box which includes a DELETE GOAL STATES button. Click this to delete all records where this content has been set for a student (this is a goal state).

7. Confirm your deletion by clicking DELETE STATES

Note: This cannot be undone. All records of any students currently working on that outcome or having completed that outcome will be removed. 

8. Once this process has completed you will be able to delete the outcome by clicking the rubbish bin icon.

 

REMOVING CONTENT STATES FOR GROUPS OF OUTCOMES

You are also able to remove content states for groups of outcomes at Subcategory, Category and Subject Level if you are wishing to delete more than one outcome or a group of outcomes.

Remove content states by subject

1. Click DELETE SUBJECT CONTENT STATES

Remove content states by Category or Subcategory

1. Click the pencil icon to edit the category or subcategory

2. Click DELETE ALL GOAL STATES

You will now be able to delete the outcomes that you have removed the content states from and subsequently the Subcategory then Category then Subject if you wish.

Note: The deletion of outcome sets is cascading. You must delete all individual outcomes before you can delete a category or subcategory of outcomes.