International and Independent NZ Schools - Processing the Attendance for Late or Returning Students

International and Independent NZ Schools record attendance for all student movements throughout a school day.  As a student arrives or leaves a new attendance record is created, providing a more accurate attendance record.  Processes exist to ensure that maintaining this accuracy is quick and effective.

Any staff member can update a student's attendance via the individual student page but as student movement in and out of the school is usually via the school office, it is the Administrator who has access to the late arrival and early leaver features.   These are actioned from the Administrator's Daily Roll page.

PROCESSING THE DAILY ROLL

1. Navigate to the Administration menu. If you have a wide-screen device this will already be visible on the left-hand side of your screen. If not, click on the Administration menu icon at the top left-hand side of your screen.

2. Under the heading Administration select Attendance

3.  An arrival can be processed from 3 different places.  Click any of the options to action the same process.

• PROCESS ARRIVAL - when using this option the student name will need to be selected.

• Pending Explanation list - use this option when a student who is Absent - Pending Explanation arrives late.

• View All Absences list - use this option when a student is absent but has already had a code entered i.e. the office knew the reason for the absence or the student left the school and has returned.

4. On clicking any of the options, if the student was previously recorded as Present the following message will be displayed and the original attendance mark will need to be removed prior to proceeding.

5.  If the student is absent, the arrivals popup will be displayed.  

6.  Search for the student if the name is not already showing.  Start typing and all names that contain those characters will be presented for selection.  Select from the list.

7.  Enter the Time of arrival.  This will default to the current time but can be changed either manually or by clicking the Clock icon.  To revert back to the current time if changed click the CURRENT TIME icon.

8.  Select the official code to define the reason for the absence.  Click Record absence as for a drop down list.

9.  Enter the reason for the absence information in the Notes field.

10.  Click Remember details for next student if multiple students will have the same code and reason.

11.  Click SAVE to update attendance without printing an arrivals slip or SAVE & PRINT if an arrivals slip is required.  Sign the slip if required to do so.

12 .  The student will now be marked as Present.  A record of their absence will still appear as a Late absence in the Absences list for the day and will be visible in the individual student's movement record.