Attendance Analysis and Reporting can be carried out for any existing group of students. This includes the whole school groups, auto groups or manually created groups.
Analysis is in the form of reports and graphs. The graphs are particularly useful for reporting to the BOT.
All attendance graphs and reports use the calculated day code. A student who is absent for more than 2hours in a day will have an absent calculated day code but any less than 2hours will have a present calculated day code.
For schools in NSW, although attendance is taken for an entire day, all analysis is represented per 1/2 day to obtain a realistic view of a students actual attendance. i.e. if a student is present or absent for the entire day, this will reflect as 2 x 1/2 days for that code. If a student has a partial absence and they were absent for >= 120min, they will show as 1/2 day present and 1/2 day absent.
GENERATING ATTENDANCE GRAPHS
1. Navigate to your class or group page by clicking on Groups and Classes followed by the group type e.g. Class, Auto Group
2. Under the class or group, click the pop up menu
Note: if you are already in your class/group page, you can click on the pop up menu icon at the top right-hand side of your screen
3. Click on INSIGHTS
4. Click on ATTENDANCE
5. Two sections of graphs will be displayed, each containing graphs for each term and the Year to Date (YTD). The first section shows attendance by the main type of attendance (Present, Unjustified or Justified). The second section shows bar graphs per individual movement.
6. Click on any piece of the pie to see the students who have contributed to this piece. Create a new group to monitor these students.
7. Below the graphs is a table showing the last 10 days of attendance for this group using the calculated day code. Once again, create a group of those requiring further attention.
8. The best way to include these graphs on BOT reports, is to screenshot the graphs required, then copy and paste to the BOT report.
GENERATING ATTENDANCE REPORTS
1. Click on the Quick Links icon (three lines) located on the right-hand side of the screen
2. Click on List Builder
3. Click on PRE-MADE LISTS
4. Select the required Attendance Report from the selection
- ATTENDANCE TRACKER - Summary of the number of periods Present and Absent per student per term. For NSW Schools the 1/2 day calculation will be used. Filter the percentages and create groups from the generated results. See Filtering and Sorting Lists
- ATTENDANCE TERM AUDIT - For NSW Schools the 1/2 day calculation will be used. For other schools the full period attendance count (1 = Present, 0 = Absent) per student for each day of the selected term presented as a fraction based on the number of periods your school has in a day. This report uses the last code entered for a period.
- ATTENDANCE TERM AUDIT LIST SUMMARY BY CLASS - Attendance Term Audit by Class
- CHANGE OF ATTENDANCE RECORD - See Generating Attendance Report for your Auditor
- ABSENCES and TRUANCY - provides justified and unjustified breakdowns by Year Level and Gender. Note: This report uses the calculated day code.
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ATTENDANCE ANALYSIS - Attendance counts for individual codes for the year to date (YTD) or selected Term per student with summary totals and percentages. For NSW Schools this report uses the 1/2 day calculated codes for percentages and actual codes for usage. For schools in other areas, the report uses the last code entered for a period. Filter the percentages and create groups from the generated results. See Filtering and Sorting Lists
- ABSENT RATE ANALYSIS - Similar to the Absences and Truancy report but provides demographic breakdowns by percentage present. Notes - percentages falling between ranges are included in the higher range e.g. 80.5% is included in 81-90%. This report uses the calculated day code.
5. Filtering by Term or Date Range is available for all Audit and Analysis reports.
6. The Attendance Analysis has the added options of also being able to filter by Group, Gender, Ethnicity, Year Level or Attendance Code. This makes this report very useful when requiring attendance analysis for specific groupings.
7. Use the buttons above the list to Download or Print the report.
8. If you wish to print the ABSENCES AND TRUANCY tables, select Print from your Google Chrome settings.
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