Marking Attendance for a Class or Group

Any staff member can take the class attendance for any class within Hero.

 TAKING THE DAILY ROLL FOR A CLASS OR GROUP

1. Navigate to your class or group by clicking on the Groups and Classes icon 

2. Under the class/group, click the pop up menu icon

Note: if you are already in your class/ group page, you can click on the pop up menu icon at the top left-hand side of your screen 

3. Click on DAILY ROLL

4. To mark attendance for today click either MORNING or AFTERNOON as appropriate.   If your school uses Blocks or Periods these will be displayed instead.

 

5. Mark the attendance for your class.

Present students

Click on the photo of each student who is present. You will see their banner change to say the word Present.

 

If you incorrectly click on a student who is not present, click on their photo again to change back to Unknown.

Absent students

Do not click on students who are absent.  Their banner will remain with the word Unmarked. (NB Unmarked means that a child has not been marked at all, Unknown means that the student's attendance has been processed for this period but the reason for absence is not known. When processing class attendance all unmarked students will revert to unknown at the time of confirmation.)

To enter absence information about a student click the pencil icon under their name.

Record the details in the box and click OK.

The pencil icon box will turn orange and the information will be visible to your office staff.

 

Mark all as...

There are also options to Mark all PRESENT or OFFSITE. If using these options it is best to mark all students as PRESENT/OFFSITE first and then return to mark the exceptions. If changing a student to a ?, this will change the student's banner to Unknown (this has the same meaning as Unmarked).

6. When you have entered all your absence information, click Next.  The Next button will not be available if no students have been marked.

7. You will see a confirmation page. Check you have correctly indicated the students who are absent and present. Click CONFIRM to proceed or BACK to make a correction.

8. Once the roll has been confirmed, the MORNING or AFTERNOON button will turn green.

Note: For Administrators processing the whole school daily roll, attendance must be confirmed by class in order for them to appear as green in the school attendance page. Taking the attendance by groups will not achieve this even if all the students have been given an attendance mark.

For more information see Processing the Administrators' Daily Roll

To take or change attendance for an individual student see Marking Attendance for an Individual Student

ATTENDANCE OPTIONS

Schools have an option to turn on codes for teachers. This gives them an additional set of codes under the student photos to indicate why a student is absent.

For more information see Setting your Options for Attendance