Note: If your school is not an NZ MOE school, the following article will apply to you. International and Independent NZ Schools - Generating Attendance Reports for Auditing Purposes
From time to time, your school may undergo a Ministry of Education Attendance Audit. The following reports will invariably be requested during the audit process.
CLASS ATTENDANCE AUDIT
This report is a check on the punctuality of attendance taking. It produces a list containing the date and time the roll was taken for each class within a selected time period.
1. Navigate to the Administration menu. If you have a wide-screen device this will already be visible on the left-hand side of your screen. If not, click on the Administration menu icon at the top left-hand side of your screen.
2. Under the heading Administration select Attendance
3. Select CLASS ATTENDANCE AUDIT
4. Select a Term or enter the Date range required by the auditor.
5. Using the filters below the column headings, this report can be obtained class, period or user.
6. Use the buttons above the list to Download or Print the report.
CHANGE OF ATTENDANCE RECORD
This report provides a list of all changes made to attendance codes after the initial attendance has been taken. The report can be run for a Term or for a particular date range.
1. Click on the Quick Links icon (three lines) located on the right-hand side of the screen
2. Click on List Builder
3. Click on PRE-MADE LISTS
Note: You must have administration access to see the pre-made lists.
4. Select CHANGE OF ATTENDANCE RECORD
5. Select a Term or enter the Date range required by the auditor.
6. Use the buttons above the list to Download or Print the report.
RESOURCING ANALYSIS
This report provides a full student list for a selected date range of the attendance codes entered. The list can be filtered for any group or attendance code.
1. Click on the Quick Links icon (three lines) located on the right-hand side of the screen
2. Click on List Builder
3. Click on PRE-MADE LISTS
Note: You must have administration access to see the pre-made lists.
4. Select RESOURCING ANALYSIS.
5. Enter the Date range required by the auditor and select any group.
6. Columns can be sorted by clicking on the arrow that will appear beside each column name once the cursor is placed on that column.
7. Use the buttons above the list to Download or Print the report.
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