Deleting a Student Record

You may have situations when you would like to remove student records from your Hero system. This will most likely be one the following scenarios:

• You have a duplicate student record (eg. a former student returned and a new record was created rather than reinstating the former record. You may wish to delete the new record created in error.
• You have a pre-enrolled student who will no longer be attending your school

Note: In order to be removed from your system, the unwanted student record must be Pre-Enrolled or Not Enrolled. A student can also not be deleted if they have an outstanding finance balance or they have past attendance. See the help articles Changing Students from Enrolled to Unenrolled (Left) and Changing a Student from Enrolled back to Pre-Enrolled for help with this.

REMOVING A STUDENT RECORD FROM YOUR HERO SYSTEM

1. Find the unwanted student record using one of the search tools available

2. Navigate to the Contacts tab. If the access slider is set for any contacts, turn this off.

3. Navigate to Account Settings and turn off Finance Access if set.

4. Click on the three dots menu

 

5. Click MANAGE & DOWNLOAD

6. Click MANAGE ENROLMENT

7. Click DELETE <STUDENT NAME>

If you do not see this button, check the status of the student is Not Enrolled or Pre-Enrolled (see note above).

8. Confirm you wish to delete this record by clicking YES, DELETE <STUDENT NAME>

If you decide not to delete the student record at this point click NO, KEEP

9. The student will show as "Archived" and will no longer be found in your system when searching.