NZ Schools - Daily Attendance Collection

The Ministry of Education has requested that we provide schools with a way to share daily attendance data with them. 

Hero will send this report automatically each day for you. If you wish, you are able to send it manually but only one report will be sent to the MoE for each day.

The daily upload sends the last 28 calendar days of attendance with every upload.

Note:  The Daily Attendance Collection cannot be activated in conjunction with the Termly Attendance Survey.

Accompanying the daily upload, is the Attendance Corrections File upload.  This enables a school to upload any corrections made to attendance codes prior to the 28 day collection timeframe i.e. if a code is changed 32 days ago, this will be included in the corrections file, but if a code is changed 15 days ago it will not be included as it is already incorporated into in the daily collections file.

GENERATING THE DAILY ATTENDANCE COLLECTION FILE MANUALLY

1. Click on the Quick Links icon (three lines) located on the right-hand side of the screen.

2. Click on List Builder

3. Click EXPORTS

4. Click ATTENDANCE SURVEY FOR THE MINISTRY OF EDUCATION

4. Hero is able to send this report automatically for you. Ensure the slider to Automatically Upload Daily Attendance Collection at 7.11pm everyday is set to on (red). At least one automatic upload is required.  Turning this off will activate the Termly Attendance Survey and visa versa.

5. To send the report manually, click SEND REPORT FOR <DATE RANGE>

6. You will be presented with a confirmation to accept. Click UPLOAD THE COLLECTION

Your attendance report for the day selected will be generated and automatically sent to the Ministry of Education. You will receive this notification that it is successful.

If the upload was not successful this notification will be displayed. In this situation please wait until later in the day and try again. If you receive the same notification please contact the Hero Helpdesk for support.

Note: Only one upload can be sent per day. You will not be able to send an automatic upload and a perform a manual upload.  Click CANCEL THE UPLOAD on the confirmation pop up box to cancel and complete this.

GENERATING THE ATTENDANCE CORRECTIONS FILE

The Daily Attendance Collection always includes the last 28 calendar days of attendance.   If changes have been made to codes older than 27 days, these need to be sent via the Attendance Corrections File which needs to be manually generated and uploaded.

1.  Set the date range that will included any code changes.  The end date must be at least 27 days ago.

Note: You will not be able to go back beyond the beginning of 2025.

2.  Click SEND CORRECTIONS FOR <date range> to send the created file to the MoE.

3. You will be presented with a confirmation to accept. Click UPLOAD FILE.