Publishing Posts in Bulk

In Hero, you are able to publish multiple posts at one time. This process lets you select from any posts in draft on student pages for any group of students and publish them all with one click.  You also have the ability to change the date on the posts being published so you are able to enter posts on various dates and then update them when published to a revised date. 

Note: Changing the publishing date to a future date will not "schedule" the post. Notifications will be sent and posts will be published as the bulk publishing is confirmed.

PUBLISHING POSTS IN BULK

1. Navigate to your group and click on the pop-up menu.

2. Click on Review Posts

3. Use the filters provided to narrow down the posts to be viewed and/or published. 

• Page filter - Start typing or press the spacebar for a dropdown list of available pages.

• Author filter - Start typing or press the spacebar for a dropdown list of all staff members.

• Date filters - filter by date range or preset filters.  Use the Trash icon to clear all date filters.

• Not Proofread / Proofread - narrow down your search to only those that have been proofread or alternatively, those that have not.

• Post status - show posts on pages that are open to caregivers but are still in Draft, show posts that are open to caregivers and have already been published, show posts that are visible to staff only.

4. Once all selections have been made, check the post count to ensure it matches your expectations. Click on PUBLISH FILTERED POSTS to advance to the bulk publishing process.  

This will load a list of all posts on this page that are in draft for this selection of students.

Note: the Publish Filtered Posts button will be disabled if the options you have selected do not include any draft posts. 

5. Further filtering tools exist under bulk publishing if you wish to publish a block at a time.  e.g. 1 room or 1 year level.   

6.  Individually select the posts you wish to publish or click the checkbox in the heading row to select all students.  A breakdown count of your selection is displayed for further checking.

7.   Click PUBLISH SELECTED POSTS.

8.  If you wish to set a new date for the posts being published select Use custom post date and enter a new post date and time.   This only changes the date on those selected for publishing.   Untick to revert them back to the created date.

Note: Changing the publishing date to a future date will not "schedule" the post. Notifications will be sent and posts will be published as the bulk publishing is confirmed.

9.  Choose if you would like a notification sent to caregivers.  You will see how many notifications will be sent.  This takes into account the number of caregivers per student who will receive this notification.

9. Click CONFIRM to publish your selection.